Year End Scheduling Status Activities
Students, including returning and graduating seniors, must have their scheduling statuses appropriately set for the following year. This is a responsibility of each building’s Data Specialist to be performed at year-end before the roll-over process. Information regarding returning seniors and a change in school assignment will be provided by the registrar via a webhelp ticket to the data specialist.
The following are the requirements for the returning and graduating seniors:
- Returning seniors next grade level must be 12 and the respective next school must remain the current school
- Graduating seniors next grade level must be 99 and next school must be “Graduated Students”
- Update the next school indicator for students who plan to attend a different Glenbard school next year
Perform the following searches to find students with bad data. An automatic webhelp ticket will be generated to the data specialist for this task.
All of the searches must return 0 results in order to be ready for the new year.
|/sched_nextyeargrade=;enroll_status in 0,-1||Active and pre-registered students that do not have a next year grade assigned|
|/next_school=;enroll_status in 0,-1||Active and pre-registered students that do not have a next year school assigned|
|/Sched_nextyeargrade>12;sched_nextyeargrade#99;enroll_status in 0,-1||Active and pre-registered students with invalid next year grades (Valid values are 7 – 12 & 99)|
|/Sched_nextyeargrade<7;enroll_status in 0,-1|
|/Sched_nextyeargrade=99;next_school#999999;enroll_status in 0,-1||Active and pre-registered students that have a next year grade of 99 and not in the Graduated Students next school|
|/Sched_nextyeargrade#99;next_school=999999;enroll_status in 0,-1||Active and pre-registered students that have their next school as the Graduated Students but not in the 99 next grade
Also see: docs.glenbard.org/…/graduation-cohort-isbe for related data specialist required updates.