Summer Versatrans / Student ID cards

This process identifies the steps to close transportation process for

one year and begin a new school year.  After bus routes and stops have

been completed and updated in Versatrans and Powerschool the export

for student ID cards is submitted to Lifetouch.

 

This example is from summer 2017
Cindy Tesnow.                     06/19/2017 – ISBE Transportation Claim to Business office (16-17)
Jennifer Lester.                   07/02/2017 –       Verify that new school year 17-18 data file has been added to
                                                                       Versatrans
Data Spec.John Jameson.  07/03/2017 –     1st Student file for 17.18 upload to Versatrans
                                                                      (grade 8-11 ,pre rollover)
Cindy Tesnow.                   07/03/2017 –       Clear previous year bus routes/stops in Powerschool.
                                                                       Archive claim data from previous year.
Data Spec.                       07/19/2017-       Update Versatrans with the most recent student enrollment
                                                                       data.All active students AND PRE-registered students.
Jennifer Lester & BusCo.   July 24-28, 2017-  Make sure all possible addresses are
                                                                                   located and routing is complete in Versatrans.
Cindy Tesnow.                    07/28/2017 –      Update Powerschool with Versatrans route/stop data.
Cindy Tesnow.                    07/31/2017-      Create a district export file (all active students) AND PRE-reg     

                                                                        students for Life

                                                                          Touch-Use ‘Lifetouch for IDS’ template in PS.  For Student IDs
Cindy Tesnow.                     07/31/2017 –      Check PS custom schedule report for correct
                                                                                 fields.
Cindy Tesnow.                     07/31/2017 –      Verify routes against VT.
Cindy Tesnow.                     07/31/2017-       Notify business office /data spec/APO when complete.
Data spec.                              08/01/2017 –    Begin Powerschool to Versatrans upload schedule for 17-18
Cindy Tesnow.                     08/01/2017 –     Begin Versatrans to Powerschool upload schedule for 17-18

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