Summer Versatrans / Student and Staff ID cards
This process identifies the steps to close the transportation process for one year and begin a new school year. After bus routes and stops have been completed and updated in Versatrans /Powerschool the exports for the student and staff ID cards are submitted to Lifetouch.
|Cindy Tesnow mid June ISBE Transportation Claim to Business office for completed school year|
|Cindy Tesnow mid June Clear previous year bus routes/stops in Powerschool. Archive claim data from previous year.|
|John Jameson/Tejas Ambani- end June-begin auto Student file upload to Versatrans from PS(all active and pre-registered students)-after Powerschool rollover|
|Beth Dolan, APOS & Bus company mid July Make sure all possible addresses are located and routing is complete in Versatrans.|
|Bus company mid July- After routing is complete begin Versatrans to Powerschool auto updates|
|Data Team July (usually the week after routing is completed). Verify routing is complete and that auto updates to PS are correct (check w/ Beth & Bus company).
For Student IDS – Create 4 school export files (all active students) AND PRE-reg students for Life Touch-Use ‘Lifetouch for IDS’ template in PS and add the lunch hour.
Data team – upload staff and student files to lifetouch