Summer Versatrans / Student and Staff ID cards

This process identifies the steps to close the transportation process for one year and begin a new school year.  After bus routes and stops have been completed and updated in Versatrans /Powerschool the exports for the student and staff ID cards are submitted to Lifetouch.

Cindy Tesnow                mid June     ISBE Transportation Claim to Business office for completed                                                  school year
Cindy Tesnow             mid June       Clear previous year bus routes/stops in Powerschool.                                                                       Archive claim data from previous year.
John Jameson/Tejas Ambani-    end June-begin auto Student file upload to Versatrans from PS(all active and pre-registered students)-after Powerschool rollover
Beth Dolan, APOS & Bus company  mid July      Make sure all possible addresses are                                                                                   located and routing is complete in Versatrans.
Bus company  mid July- After routing is complete begin Versatrans to Powerschool auto updates
Data Team               July (usually the week after routing is completed).  Verify routing is complete and that auto updates to PS are correct (check w/ Beth & Bus company).

For Student IDS – Create 4 school export files (all active students) AND PRE-reg   students for Life Touch-Use ‘Lifetouch for IDS’ template in PS and add the lunch hour.

Data team – upload staff and student files to lifetouch

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