Summer Versatrans / Student and Staff ID cards
This process identifies the steps to close transportation process for one year and begin a new school year. After bus routes and stops have been completed and updated in Versatrans and Powerschool the export for student ID cards is submitted to Lifetouch.
(General Timeline) specific dates google shared document timeline is used.
| Cindy Tesnow. June ISBE Transportation Claim to Business office |
| Beth Dolan July Verify that new school year data file has been added to |
| Versatrans |
| John Jameson. July 1st Student file upload to Versatrans (all active and pre-registered students) |
| (after powerschool rollover grades 9-12) |
| Cindy Tesnow. July Clear previous year bus routes/stops in Powerschool. |
| Archive claim data from previous year. |
| Beth Dolan & BusCo. July Make sure all possible addresses are |
| located and routing is complete in Versatrans. |
| Cindy Tesnow. July Update Powerschool with Versatrans route/stop data and Lunch period for Glenbard North only. |
| Cindy Tesnow. July Create 4 school export files (all active students) AND PRE-reg students for Life |
| Touch-Use ‘Lifetouch for IDS’ template in PS. For Student IDs |
| John Jameson/Cindy Tesnow July John prepare the staff files, Cindy upload to lifetouch |
| Cindy Tesnow. July Check PS custom schedule report for correct |
| fields. |
| Cindy Tesnow. July Verify routes against VT. |
| Cindy Tesnow. July Notify business office /data spec/APO when complete. |
| Oscar Perez Aug Begin Powerschool to Versatrans upload schedule for new year |
| Cindy Tesnow. Aug Begin Versatrans to Powerschool upload schedule for new year |
