Summer Versatrans / Student and Staff ID cards
This process identifies the steps to close the transportation process for one year and begin a new school year. After bus routes and stops have been completed and updated in Versatrans /Powerschool the export for student ID cards is submitted to Lifetouch.
| Cindy Tesnow June ISBE Transportation Claim to Business office for completed school year |
| Beth Dolan & Bus company by July 1- Verify that new school year data file has been added to |
| Versatrans |
| John Jameson July 1 -Student file upload to Versatrans (all active and pre-registered students) |
| (after powerschool rollover grades 9-12) |
| Cindy Tesnow July Clear previous year bus routes/stops in Powerschool. |
| Archive claim data from previous year. |
| Beth Dolan & Bus company July Make sure all possible addresses are |
| located and routing is complete in Versatrans. |
| Cindy Tesnow July Update Powerschool with Versatrans route/stop data and Lunch period/prep for student ID cards |
| Cindy Tesnow July Create 4 school export files (all active students) AND PRE-reg students for Life |
| Touch-Use ‘Lifetouch for IDS’ template in PS. For Student IDs |
| John Jameson/Cindy Tesnow July John prepare the staff files, Cindy upload to lifetouch |
| Cindy Tesnow July Check PS custom schedule report for correct |
| fields. |
| Cindy Tesnow July Verify routes against VT. |
| Cindy Tesnow July Notify business office /data spec/APO when complete. |
| Data services Aug Begin Powerschool to Versatrans upload schedule for new year |
| Cindy Tesnow Aug Begin Versatrans to Powerschool upload schedule for new year |
