Add a New Absence Reason to Aesop

Specific steps should be followed to ensure a smooth addition of new absence reason codes in Aesop.

Create the New Reason but Don’t Make it Public

1. Hover over Reference Data and click Absence Reason
2. Click on the pencil icon next to the name of the absence bucket that the new reason will be nested into
3. Click on the blue plus (+) icon in the bottom right of the list of absence reasons.
4. Type in a name and check the following boxes:
   1. Needs Approval (if it will need approval)
   2. Enforce Notes to Administrator (unless it is under Time-off)
5. Click the Apply Changes button

Set the Approvers (if needed)

1. Hover over Security and then click Approver Profiles
2. Click the Edit button for the profile that will become the approver
3. Click the blue plus (+) button
4. Leave School set to –Any–
5. Leave Employee Type set to –Any–
6. Select the Absence Reason
7. The Level will default to 1.  Change to 2 if applicable.
8. Click the Apply Changes button

Make Public to Employees

1. Hover over Reference Data and click Absence Reason
2. Click on the pencil icon next to the name of the absence bucket that the new reason is under
3. Click in the Public to Employee column of the reason to edit the record and check the box
4. Enter a Phone Menu #
5. Click the Apply Changes button