Evacuation Drill Support – East

The Data Support Specialist at East assists each month preparing documents for evacuation drills.


Group Students Location Staff
1 A – D National Univ of Health Service A – D
2 E – K Park Dist Maintenance Facility E – K
3 L – M Dist 44 Maintenance Facility L – M
4 N – Q Hammerschmidt School N – P
5 R – S Madison School R – T
6 T – Z Sunset Knoll Rec Center U – Z
7 Assisted Concessions Building Spec Staff
  1. Search all students
  2. Select List Students drop-down box
  3. Enter the following information
    Field Name Column Title
    Student_Number ID#
    Lastfirst Lastfirst
    Home_Phone Home Phone
    Parents_names Parent’s Names
  4. Grid lines box: put a check mark in it
  5. Click Submit
  6. Copy this information into an excel file
  7. Put page breaks between using the Student’s Column (see above: ie: A-D; E-K, etc.)
  8.  Change the Page Setup for Excel to match the below
    • Print Page:Portrait
    • Margins
      • Top: 1″
      • Bottom: 1″
      • Left: 1″
      • Right: 0.2″
      • Header: 0.5
      • Footer: 0.3
    • Header/Footer
      1. Click Custom Header
      2. In the center section enter
        Evacuation Drill OR Evacuation Drill – Assisted (Assisted is for Group 7)
        Current Date
    • Click Sheet
    • In Rows to repeat at top enter $1:$1

To get the Assisted Students:1st Semester:



2nd Semester:



Hole punch the report. Separate it according to the Student’s column. Give the report to either Jody Losacco (or current Dean’s secretary) or Shahe (or current APSS)

You may also like...