Charging P-Cards to Activity Funds

P-Card activity is submitted through Skyward; however, activity & convenience funds are not available in this module.  Instead, p-card holders will submit activity to a clearance account, and the bookkeeper will handle the transfer of funds from the district clearance account to the building activity fund.  The following details how to submit p-card activity to an activity or convenience fund.

1. In the Credit Card Detail Transaction Detail screen, click in the Description box.
2. First, type in the name of the building activity account: for example type “Boys Tennis”.
3. Next, type a hyphen followed by the actual description of the purchase like “-court improvements”.
4. Place your cursor in the Account Distribution field.
5. Type one of the following based on the building:
   1. Athletic Activity Funds (Will be approved by APA)
      1. East = 10A001 1998 0000 00 000000
      2. North = 10A003 1998 0000 00 000000
      3. South = 10A004 1998 0000 00 000000
      4. West = 10A002 1998 0000 00 000000
   2. All Other Activity & Convenience Funds (Will be approved by APSS)
      1. East = 10A001 1999 0000 00 000000
      2. North = 10A003 1999 0000 00 000000
      3. South = 10A004 1999 0000 00 000000
      4. West = 10A002 1999 0000 00 000000
      5. District = 10A005 1999 0000 00 000000

Note: Be diligent adhering to step 2.  The bookkeeper will use whatever is at the beginning of the description to identify which building activity account needs to be charged.  She cannot complete her job without step 2 completed.