{"id":5053,"date":"2020-09-21T05:32:45","date_gmt":"2020-09-21T10:32:45","guid":{"rendered":"https:\/\/docs.glenbard.org\/?p=5053"},"modified":"2022-07-21T13:58:14","modified_gmt":"2022-07-21T18:58:14","slug":"electronic-pay-vouchers","status":"publish","type":"post","link":"https:\/\/docs.glenbard.org\/index.php\/technology\/skyward\/electronic-pay-vouchers\/","title":{"rendered":"Electronic Pay Vouchers"},"content":{"rendered":"<div class=\"nolwrap\">\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p class=\"has-text-color has-vivid-red-color\"><strong>Important for employees who qualify for time off and are paid only through vouchers: Do not enter paid time off on your voucher.  Approved paid time off entered into Skyward will automatically be paid.<\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p class=\"has-text-color has-vivid-red-color\"><strong>Currently non-union employees are the only staff working with online vouchers.  <span style=\"text-decoration: underline;\">GEA and AFSCME are not<\/span> utilizing this software. <\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Seasonal Employees<\/h2>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p>Use this table to understand different work types you may find on your employee record:<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table class=\"\"><thead><tr><th>Work Type<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td>Clerical Substitute<\/td><td>Substituting for office staff<\/td><\/tr><tr><td>CTEI Aide<\/td><td><\/td><\/tr><tr><td>Department Chair Relief<\/td><td><\/td><\/tr><tr><td>ESL Ext Duties<\/td><td>Use for work performed for the EL department<\/td><\/tr><tr><td>EL Training Required<\/td><td>Use for training sessions required by the EL department<\/td><\/tr><tr><td>FACS Shopper<\/td><td>Family and Consumer Science shopper<\/td><\/tr><tr><td>Lunch Intervention<\/td><td><\/td><\/tr><tr><td>Pre School Supervisor<\/td><td><\/td><\/tr><tr><td>Rental Assignment<\/td><td><\/td><\/tr><tr><td>RestorIntervAssign<\/td><td>RIA\/Alternative Discipline H<\/td><\/tr><tr><td>Student Intern Worker<\/td><td>Used by current high school students; grounds, technology<\/td><\/tr><tr><td>Student Services Extra Program<\/td><td>Used for special Student Service programs.  Staff will be directed if they need this code<\/td><\/tr><tr><td>Student Supervision<\/td><td>Student supervision other than lunch intervention and RIA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"has-text-color has-vivid-red-color\"><strong>Do not use this system to enter the following work types:<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table class=\"\"><thead><tr><th>Work Type<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td>All AP work<\/td><td>Monitoring, proctoring, and AP learning center<\/td><\/tr><tr><td><\/td><td><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Instructions<\/h2>\n\n\n\n<p>Electronic pay vouchers are available for certified staff only.  Pay vouchers should be filled out on a regular basis and submitted weekly to ensure prompt payment.  If vouchers are not submitted weekly, that is okay, however payment may be delayed.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<figure class=\"wp-block-embed-youtube wp-block-embed is-type-video is-provider-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Entering Electronic Time Vouchers\" width=\"1778\" height=\"1000\" src=\"https:\/\/www.youtube.com\/embed\/a3GwNEv6RVM?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h3 class=\"has-text-align-center wp-block-heading\">Entering Time Transactions<\/h3>\n\n\n\n<p>When entering hours into Time Transactions, there are two options: time can be entered via a clock in\/clock out feature or time can be entered after the work has been completed.  Time can not be entered prior to the work.<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>On the Employee Access screen, click the <strong>Clock In\/Out<\/strong> tile<br><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"186\" class=\"wp-image-5060\" style=\"width: 1000px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/employee-access-1.png\" alt=\"\"><\/li><li>For real time, click the <strong>In<\/strong> button to start the time tracking. <br><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"329\" class=\"wp-image-5066\" style=\"width: 500px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/2020-09-14-15_16_35-Clock-In_Out.png\" alt=\"\"><\/li><li>On the next screen, select the <strong>Pay Type<\/strong> such as Athletic Work or Summer Curriculum.<br><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"102\" class=\"wp-image-5067\" style=\"width: 500px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/2020-09-14-15_17_28-Clock-In_Out.png\" alt=\"\"><\/li><li>Once you have completed working, return to the Clock In\/Out screen and click the <strong>Out<\/strong> button. <br><\/li><li>For manual timesheet entry, select the day and click the <strong>Edit<\/strong> link on the right side.<br><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"335\" class=\"wp-image-5068\" style=\"width: 500px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/clock-in-out-manual.png\" alt=\"\"><\/li><li>In the upper right, click <strong>Add Time Transaction<\/strong>. Enter in your <strong>Start Time<\/strong> and <strong>End Time<\/strong>. Select <strong>In <\/strong>as the <strong>Status<\/strong>. Then select the <strong>Pay Type<\/strong> such as Athletic Work or Summer Curriculum. for the hours you worked. <br><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"238\" class=\"wp-image-5069\" style=\"width: 900px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/2020-09-14-15_29_25-Clock-In_Out.png\" alt=\"\"><br><strong>Quick Tip:<\/strong> You can use shorthand when entering times: use a number followed by &#8220;a&#8221; or &#8220;p&#8221; and click tab to populate a full type; i.e. 5p = 5:00 PM. <strong>Note<\/strong>: The time <strong>cannot <\/strong>be later than the current time it.<\/li><\/ol>\n\n\n\n<h3 class=\"has-text-align-center wp-block-heading\">Submitting Timesheets<\/h3>\n\n\n\n<p>Timesheets should be submitted weekly for prompt payment.  Glenbard working weeks begin Sunday and end Saturday.  <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li> On the Employee Access screen, click the <strong>Unsubmitted Timesheets<\/strong> tile.<br><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"98\" class=\"wp-image-5072\" style=\"width: 500px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/unsubmitted.png\" alt=\"\"><\/li><li>Open the time sheet to be submitted <br><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"316\" class=\"wp-image-5074\" style=\"width: 500px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/2020-09-15-09_05_10-Window.png\" alt=\"\"><\/li><li>Review the information on the different screens on the left side of the menu.<br><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"231\" class=\"wp-image-5076\" style=\"width: 700px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/2020-09-15-09_06_57-Window.png\" alt=\"\"><\/li><li>If the information is correct, return to the Unsubmitted Timesheets window and click <strong>Submit<\/strong>. <br><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"257\" class=\"wp-image-5077\" style=\"width: 500px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/2020-09-15-09_11_08-Window.png\" alt=\"\"><\/li><li>If the information is incorrect, return to Employee Access and open <strong>Clock In\/Out<\/strong>. Open the day that needs to be fixed and click the <strong>Edit <\/strong>button to manually make adjustments.<br><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"491\" class=\"wp-image-5079\" style=\"width: 700px;\" src=\"https:\/\/docs.glenbard.org\/wp-content\/uploads\/2020\/09\/2020-09-15-09_14_32-Window.png\" alt=\"\"><\/li><\/ol>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Important for employees who qualify for time off and are [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[20,15],"tags":[],"class_list":["post-5053","post","type-post","status-publish","format-standard","hentry","category-employee-access","category-skyward"],"acf":[],"_links":{"self":[{"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/posts\/5053","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/comments?post=5053"}],"version-history":[{"count":33,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/posts\/5053\/revisions"}],"predecessor-version":[{"id":6190,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/posts\/5053\/revisions\/6190"}],"wp:attachment":[{"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/media?parent=5053"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/categories?post=5053"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/tags?post=5053"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}