{"id":3950,"date":"2018-11-19T09:43:12","date_gmt":"2018-11-19T15:43:12","guid":{"rendered":"https:\/\/docs.glenbard.org\/?p=3950"},"modified":"2020-03-24T14:59:40","modified_gmt":"2020-03-24T19:59:40","slug":"powerschool-contacts","status":"publish","type":"post","link":"https:\/\/docs.glenbard.org\/index.php\/ps-2\/admin-ps\/contacts\/powerschool-contacts\/","title":{"rendered":"PowerSchool Contacts"},"content":{"rendered":"

Contacts in PowerSchool is a new way to look at student contacts.\u00a0 Students can have an unlimited number of contacts. This allows parents and staff to add all the contacts that a student needs. Another feature of contacts is that one contact can belong to multiple students, allowing for the changes to happen across all students.<\/p>\n

When working with contacts, each student can have flags marked to indicate their relationship. Currently, Glenbard uses the custody, lives with, and emergency flags. The remaining flags are not used currently.<\/p>\n

Each contact\u00a0can have an unlimited number of phone numbers and emails.<\/p>\n

The last contact feature is each student has a relationship history. This allows staff to review past relationships with a contact.<\/p>\n

Using Contacts<\/h1>\n

There is a Contacts<\/strong> link on the student’s page. The contacts screen will list all current contacts related to a student. The order of the list is important. The order will affect how a contact is pulled using data access tags.\u00a0 Details on the data access tag are available here\u00a0Contacts Data Access Tags<\/a>.<\/p>\n

Adding a new contact<\/h2>\n
    \n
  1. Log in to PowerSchool<\/li>\n
  2. Choose a student<\/li>\n
  3. Click\u00a0Contacts<\/strong><\/li>\n
  4. Click\u00a0Add<\/strong><\/li>\n
  5. In the side drawer, search for the contact\n
      \n
    1. Make sure to check include inactive<\/strong><\/li>\n
    2. Make sure to uncheck only show access accounts<\/strong><\/li>\n<\/ol>\n<\/li>\n
    3. If a match is found,\n
        \n
      1. Check the matching contact(s)<\/li>\n
      2. Choose the relationship<\/li>\n
      3. Click submit<\/li>\n
      4. Click the pencil for the new contact<\/li>\n
      5. Add any appropriate flags and notes<\/li>\n
      6. Done!<\/li>\n<\/ol>\n<\/li>\n
      7. If there is no match, click\u00a0New Contact<\/strong><\/li>\n
      8. Fill out the contact information\n
          \n
        1. There should be at least one phone number<\/li>\n<\/ol>\n<\/li>\n
        2. Click the pencil next to the student’s name<\/li>\n
        3. Add any appropriate flags and notes<\/li>\n
        4. Click submit at the button<\/li>\n<\/ol>\n

          Editing Contact<\/h2>\n

          Contacts can be found either by looking up an attached student or on the contact tab.<\/p>\n

            \n
          1. Either:
            \nSearch for a student with the contact>click contacts>click the contact’s name
            \nor
            \nClick the\u00a0Contact<\/strong> tab and search for the contact. Then click the contact’s name<\/li>\n
          2. Editing Phone numbers and emails can be done under the phone and email sections<\/li>\n
          3. To change the relationship or flags do the following.\n
              \n
            1. Find the student<\/li>\n
            2. Click the pencil<\/li>\n
            3. Do\u00a0NOT<\/strong> edit the active student details<\/li>\n
            4. Click the\u00a0All<\/strong> tab<\/li>\n
            5. Add an end date to the current details<\/li>\n
            6. Click\u00a0Add Details<\/strong><\/li>\n
            7. Fill in the Start Date\n
                \n
              1. It should be the date after the previous update<\/li>\n<\/ol>\n<\/li>\n
              2. The end date should not be filled in<\/li>\n
              3. Check the appropriate flags<\/li>\n
              4. Click\u00a0Submit<\/strong><\/li>\n<\/ol>\n<\/li>\n
              5. Click\u00a0Submit<\/strong> at the bottom of the contacts<\/li>\n<\/ol>\n

                Removing a Contact<\/h2>\n

                Normally contacts at not deleted from students. Instead, their relationship is ended. This allows for a history of contacts.<\/p>\n

                  \n
                1. Log in to PowerSchool<\/li>\n
                2. Search for the student<\/li>\n
                3. Click\u00a0 Contacts<\/strong><\/li>\n
                4. Find the contact that needs to be removed<\/li>\n
                5. Click the pencil<\/li>\n
                6. On the active tab, fill in the end date. This will remove the contact from the student and keep the\u00a0history.<\/li>\n
                7. Click S<\/strong>ubmit<\/strong><\/li>\n<\/ol>\n<\/div>","protected":false},"excerpt":{"rendered":"

                  Contacts in PowerSchool is a new way to look at […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[769],"tags":[802,512],"class_list":["post-3950","post","type-post","status-publish","format-standard","hentry","category-contacts","tag-contacts","tag-powerschool"],"acf":[],"_links":{"self":[{"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/posts\/3950","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/comments?post=3950"}],"version-history":[{"count":8,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/posts\/3950\/revisions"}],"predecessor-version":[{"id":4677,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/posts\/3950\/revisions\/4677"}],"wp:attachment":[{"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/media?parent=3950"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/categories?post=3950"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/docs.glenbard.org\/index.php\/wp-json\/wp\/v2\/tags?post=3950"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}