{"id":3872,"date":"2018-09-05T06:24:13","date_gmt":"2018-09-05T11:24:13","guid":{"rendered":"https:\/\/docs.glenbard.org\/?p=3872"},"modified":"2020-03-27T11:15:08","modified_gmt":"2020-03-27T16:15:08","slug":"charter-bus-request-form","status":"publish","type":"post","link":"https:\/\/docs.glenbard.org\/index.php\/technology\/onlineforms\/charter-bus-request-form\/","title":{"rendered":"Charter Bus Request Form"},"content":{"rendered":"

Non-athletic Charter Bus Requests are handled through an online form.\u00a0 The form will go through approval steps and be routed to the bus company for fulfillment.<\/p>\n

<\/p>\n

The Workflow<\/h1>\n
    \n
  1. A staff member with a PowerSchool login starts a charter bus request.<\/li>\n
  2. The request is reviewed by the school’s Charter Bus Coordinator.<\/li>\n
  3. The reviewed request is approved by the API or APSS<\/li>\n
  4. The approved request is sent to the bus company for scheduling.<\/li>\n
  5. The bus company schedules the bus and replies with a confirmation.<\/li>\n
  6. If the date of the scheduled bus has not passed, the Charter Bus Coordinator will have the opportunity to mark the request as cancelled if necessary.\u00a0 Cancelled requests will be emailed to the bus company.<\/li>\n<\/ol>\n

    Start a Request<\/h1>\n
      \n
    1. Follow the link to https:\/\/edoc.glenbard.org<\/a>\u00a0or click Glenbard eForms<\/strong> from Glenbard Tech Services<\/strong>.<\/li>\n
    2. Click Charter Bus Request<\/strong><\/li>\n
    3. Sign-in with your PowerSchool credentials.<\/li>\n
    4. Select your School<\/strong>, select the Type<\/strong> of trip (curricular\/extra-curricular), and click Verify<\/strong> to locate your school’s Charter Bus Coordinator.<\/li>\n
    5. Complete the remainder of the form (all required fields have a red asterisk).<\/li>\n
    6. Click the Submit<\/strong> button at the bottom to submit your request to the Charter Bus Coordinator.<\/li>\n<\/ol>\n

      Charter Bus Coordinator Review<\/h1>\n
        \n
      1. Follow the link in your email to open Glenbard online forms<\/li>\n
      2. Sign in with your PowerSchool credentials.<\/li>\n
      3. Click\u00a0eForm Review<\/strong>\u00a0from the left hand side (click the\u00a0Refresh<\/strong> button if your forms do not appear).<\/li>\n
      4. Click\u00a0View<\/strong>\u00a0on the form that needs action.<\/li>\n
      5. Review the form and make any changes as necessary.<\/li>\n
      6. Change the Workflow Action<\/strong> to Approve<\/strong><\/li>\n
      7. Click the Submit<\/strong> button at the bottom of the page to forward the request to an Assistant Principal.<\/li>\n<\/ol>\n

        API, APSS Approval<\/h1>\n
          \n
        1. Follow the link in your email to open Glenbard online forms<\/li>\n
        2. Sign in with your PowerSchool credentials.<\/li>\n
        3. Click\u00a0eForm Review<\/strong>\u00a0from the left hand side (click the\u00a0Refresh<\/strong>\u00a0button if your forms do not appear)<\/li>\n
        4. Click\u00a0View<\/strong>\u00a0on the form that needs action.<\/li>\n
        5. Review the form and make any changes as necessary.<\/li>\n
        6. Leave the Workflow Action<\/strong> set to Approve<\/strong><\/li>\n
        7. Click the Submit<\/strong> button at the bottom of the page to send the request to the bus company.<\/li>\n<\/ol>\n

          Viewing a Trip Confirmation from First Student (Charter Bus Coordinator, API, APSS)<\/h1>\n

          Note: There are two places to find trip number and trip cost.\u00a0 The trip number & cost are stored into the request form itself but Charter Bus Coordinators, APIs, and APSSs can also view the actual trip confirmation from the bus company.<\/p>\n

            \n
          1. Follow the link to https:\/\/edoc.glenbard.org<\/a>\u00a0or click Glenbard eForms<\/strong> from Glenbard Tech Services<\/strong>.<\/li>\n
          2. Click the DocRecord<\/strong> link<\/li>\n
          3. Sign in with your PowerSchool credentials.<\/li>\n
          4. Following the folder structure Root > [your school name] > Charter Bus Requests > [either Curricular Field Trip or Extracurricular\u00a0Field Trip]<\/b>\n